Updated: 4th March, 2009 -
Below are Reports on the recent PSUK EGM & AGM - both held on 20th February, 2009
PSUK Sailing Section
10.00hrs 20th February, 2009 Thames Valley Force HQ, Kidlington Hall
– These are not the Minutes….
Members present were pleased to welcome the
Chief Constable of Thames Valley Police, Sarah Thornton as the new Chair for the
Police Sport UK Sailing Section.
This first meeting - the EGM - regarding the proposed Constitution also the Draft Competition Rules for the PSUK Offshore Championships:-
Constitution - Introduction
For some time the Sailing Section of PSUK has operated with a Chair, Secretary and Treasurer, and co-opted members from each of the organising committees of the current and following year’s Championship events. There have also been other meetings carried out along AGM lines: one for Dinghy & Laser Section, the other being Offshore, each with a Chairperson and Secretary. It has now come to the office-bearer’s attention that this current structure does not comply with the management structure laid down by the parent body, Police Sport UK.
This means that to continue as a part of PSUK our Section Constitution and Rules must be amended, and the following new Section Constitution was passed.
PSUK Sailing Constitution (amended 2009)
Objects of PSUK Sailing Section
The Function of the Sailing Section of Police Sport (UK) shall be
• to encourage Police sailing within affiliated Forces,
• to select competitors for National or other Representation,
• to ensure compliance with Police Sport (UK) policy, Constitution and Rules,
• to amend or create Competition Rules if deemed appropriate, and ensure Rules of the appropriate sport governing body are followed.
Management of PSUK Sailing Section
The Police Sport UK (PSUK) Sailing Section, hereafter referred to as “the Section”, shall appoint a Committee which shall consist of a Chair appointed by PSUK Council, a Secretary and Treasurer who shall be elected by the members present at AGM. Also appointed to the Committee, should be a representative of each PSUK Region. At both Championships there will be a Consultation Meeting organised by the host force where views will be obtained and passed to the Committee.
Co-opted Members of the Section Committee may include of the Organisers of Dinghy and Offshore Championships for the current year and the next year. A member of the team selected to represent the Police Service in an appropriate Designated event may also be a co-opted member of the Committee. The committee may also co-opt any member of the constituent PSUK Forces if deemed necessary for the benefit of the Section. (explanation: this last part to cover our Archivist/ webmaster Richard Sivers, Northants Ret’d)
The Committee may appoint members of the Section to organise PSUK National or Regional events. (this to cover the fact that each force takes a turn at Organising PSUK National events instead of the Section Committee)
The Committee shall meet at least once per year, and hold an open Annual General Meeting, with a period of any Notice of meeting being at least 2 weeks, to allow items to be placed on the Agenda. Any rules or changes to the constitution have got to come to the AGM but for other committee meetings, a quorum shall consist of 4 members.
A ‘consultative meeting’ will now take the place of the AGM’s previously held during each Championship. This in order to provide the opportunity to gain feedback from members taking part in the event including any suggestions, etc to be put to the PSUK Sailing Section Committee at their AGM. The Organising Committee will now arrange for the consultative meeting to take place during the Championship to ensure that there is an opportunity to bring matters forward for discussion at the AGM.
It shall be the role of the Treasurer to maintain accounts for the purpose of audit and presentation to the Section AGM, and operate a bank account with at least two signatories. The Treasurer should also present to the Section AGM a budget indicating disbursement of finance.
Minutes and Record Book
It shall be the role of the Secretary of the Section to maintain correct meetings minutes (AGM & Committee) of all proceedings, and to submit details and results of all events promoted by the Section to PSUK Council.
Also dealt with at the EGM were the Draft Competition Rules
These Rules for running both Championships are currently being amended with a view to combining both disciplines into one set of rules as follows:
These rules pertain to the Police Sport UK Offshore Sailing Championships & the Police Sport UK Laser & Dinghy Sailing Championships and are referred to collectively below as ‘the Championships’ with differences between to the two disciplines highlighted in bold.
Offshore Championships – The organising Committee shall be responsible for providing information on the Charter firms who can supply suitable boats in the area of the event.
Dinghy Championships – All craft entered in the Championships shall be mono-hull dinghies, OR two man keel boats having an overall length not exceeding 22 feet and have a recognised Portsmouth Yardstick.
Offshore Championships - All craft in The Offshore Championships shall be of a mono-hull design. Such boats will be of a type selected by The Organising Committee. Any Handicap System implemented shall be of a recognised Handicap System. All boats will comply in respect of their fixtures, fittings and equipment as required by the class rules or handicap ratings, or as stated in the Sailing Instructions. The Organising Committee may at any time during The Championship inspect any boat entered.
Dinghy Championships - Personal buoyancy shall be worn by all competitors at all times whilst afloat. A wet or dry suit does not constitute personal buoyancy. The Organising Committee shall ensure that adequate rescue facilities are provided at all times whilst racing is in progress.
Offshore Championships - All boats racing in The Championships will be equipped to ISAF Offshore Special Regulations Category 3, including a life raft with a stated carrying capacity of at least the number of crew. The boat will also be fitted with an inboard engine. Each competitor shall be individually responsible for wearing a personal flotation device, adequate for the conditions. Crew numbers, including the skipper shall be a minimum of 5 and a maximum of that permitted by the Handicap Certificate plus 1.
Changes to rules need to come up at the Consultation Meeting for forwarding to the Section Committee.
There then followed the AGM postponed from November, 2008.
PSUK Sailing Section
2008 Annual General Meeting
10.40hrs 20th June 2009 Thames Valley Force HQ, Kidlington Hall
This is a Report on the PSUK AGM held in February 2009 – and not the Minutes….
Chief Constable Sara Thornton (Thames Valley)
Helen Neaverson (Notts)
Alex Bissett (Strathclyde)
Richard Sivers (Northants)
Pete Walters (Notts)
Andy Diggle (Notts)
Stuart Jenkins (Met)
Terry Clothier (Sussex)
Freya Carter (Sussex)
John Oldham (Met)
Rob Gillespie (Dorset)
Louise Nixon (Strathclyde)
Helen Neaverson remains as Secretary
Louise Nixon (Strathclyde) will replace Alex Bissett as Treasurer
Report and Budget
Alex Bissett presented figures incorporating the grant received from the parent body. Outgoings include financial support for the Offshore & Dinghy Championships, also a grant to support the British Police entry in a National Offshore event. Application would be made to receive similar financial support for 2009.
Report on Dinghy
Sailing Championships 2008
Richard Sivers presented a report and budget details regarding the organising of the championships. Despite entry numbers being lower than expected, the Championships ended up with a few pounds profit; this balance going to Northants Police Sailing Section.
The report included the organisers’ experience of producing an official programme for the event and advice for dealing with the publishers, also the financing for the regatta which tended to indicate that an ‘early entry discount’, whilst giving little indication of ultimate entries, had simply provided information on who had entered and who had not. The majority (two-thirds) of entries took advantage of entering early.
The current system of presenting a small prize or plaque for retention to Trophy winners meant that some 30 plaques needed to be bought beforehand but because a number of the Dinghy trophies were won by the same person(s) yet receiving a single plaque, this made for wastage - impossible to avoid.
Subject to the grant received from the PSUK Sailing Section, every endeavour was made to make the event ‘self-supporting’ and budgeting allowed for a memento (a ‘printed’ mug) to be given to each competitor attending. Attempts were made to obtain some sponsorship from a local chandlery which failed. However, prizes for a raffle were provided by the organisers during the evening BBQ which donated £100 to the R.N.L.I.
Northampton Sailing Club provided excellent support for the event and a number of entries took advantage of the free camping on site. A PSUK wall shield was presented to the club’s Commodore by the Northants Chief Constable.
A meeting of competitors was held during the event when it was decided to apply for British Police representation.
Sara Thornton noted that we needed to keep an eye on the number of Forces taking part.
Pete Walters reported that there had been 27 entries in One-design yachts. The race format changed to represent a ‘Cowes Week’. The main report is on the website. Feedback had been good.
One issue under discussion at the meeting held during the Offshore Championships was regarding the use of a sponsored spinnaker. Alex Bissett had received comments that Cowes had been expensive…
Stuart Jenkins reported that arrangements for this year’s championships were going well. Netley Sailing Club were charging so-much per boat entered, so that entry fees will be up on last year. Permission had been obtained from the local area Chief Constable and the Championships will take place on 9th-11th June, 2009. He was hoping to increase numbers from 2008 by focussing on encouraging Forces to take part and with this in mind had created a dedicated website for the event with links from the PSUK and the police sailing websites. The social evening is a two course meal with live band.
Championships 2009 – 17th-22nd May in the Solent
Terry Clothier reported that he had received to date some 16 entries and anticipated more. The Organisers (Sussex) also had their own dedicated website for the event. The Sussex DCC will be attending for part of the event also the prize-giving. Terry has Sponsors involved who are helpful and further negotiations are currently taking place. There will be a Dinner organised at the Folly Inn. Also a raffle supporting a local hospice & RYA Sailability with some local sailing schools donating some generous gifts.
Sunsail had increased their prices slightly but entry fees had been slightly decreased.
Helen Neaverson reported that Kent were envisaged to be organising 2010 subject to their CC’s permission with the Met confirmed running 2011. Action for Helen to check with Kent before May.
In the Dinghies, Avon & Somerset are confirmed as running 2010 (contact is Bob Lowrie) with Leicestershire offering to organise 2011 and a tentative West Midlands in 2012.
Police Representation at Dinghy Championships
Stuart Jenkins presented details for establishing a British Police representation in the National Laser Championship and a National Dinghy championship during 2009, to be awarded to the winners of both the Laser and Dinghy Championships 2008. The matter was proposed and fully agreed by the Members present at the AGM. The application and details will be going forward for consideration of a financial grant from the PSUK Finance Committee meeting taking place shortly.
The allocation of the Section’s finance (which includes the grant for British Police Offshore representation in 2009) has already been made by the Treasurer and does not include any allocation for British Police Dinghy representation. In the light that Nottinghamshire Police - representing the British Police at Cowes Week in 2009 - having already budgeted according to the grant to be received, it was agreed that they should not forego any sum in respect of their grant and that any such support for Dinghy representation during 2009 will depend on an additional grant from the parent body.
reported that he had received an application for a local Fire Service to take
part in this year’s Offshore Championships. He had contacted Neil Braithwaite
(Mgr PSUK) who had said that it was a matter for the Committee to decide whether
to allow outside associations to race with the Police. Cycling and possibly
other PSUK Sports Sections allow it. However there can only be a Police Champion
even if the visitors finish ahead of the Police.
The Fire Service hold their own championships and evidently include a class open to all ‘blue-light’ Services.
The PSUK Rules currently preclude such entries. The Met Police already invite outside agencies to take part in their Offshore regatta who race in their own fleet. Stuart Jenkins confirmed that a number of MPSC members had taken part in previous Fire Service regattas but pointed out that we currently have a good police contingent taking part in the championships, to justify the events remaining ‘closed’, but also there were too few numbers at the meeting to make any decision on such a fundamental change. In any event the meeting was split on the subject. It was decided to seek views from the Consultative Meeting held during the Offshore Championship to identify the views of police sailors.
Further research to be done.
There are additional comments on this matter in 'Barnacle Bill' - Date reference: 06/03/09
Stuart Jenkins pointed out that the Sailing Section had never applied for the grant of an Award of Excellence and proposed that Pete Walters (Nottinghamshire) should be conferred a PSUK ‘Award of Excellence’ for his successes in both Police Offshore and Dinghy events over the years. Such a proposal requires the completion of a form from PSUK.
The composition of each National Sport Committee should include a representative for each Region. The management of PSUK is looking for more representatives to be present at our meetings. A number of Regional representatives were identified at this meeting.
East Midlands: Pete Walters
South East: Terry Clothier
Metropolitan: Stuart Jenkins
Scotland: Alex Bissett
Representatives for Regions absent from the meeting were suggested for nomination. Accordingly, Helen will be contacting other Police Sailing Sections regarding this matter
The meeting was then closed.
The content of
the above reports taken by the author
is not intended to be the official minutes of the meetings,
but published merely to provide prompt information for those interested in such matters but unable to attend.
Secretary, Police Sport UK Sailing
Dc 2330 Helen Neaverson
Crash Investigation Unit
Rennie Hogg Road
Phone: 0115 9672225
Fax: 0115 9672224