Update: 17th February, 2009 - Agendas:

PoliceSport UK
Sailing Section
Extra-Ordinary General Meeting
Date/ Time: Friday 20th February 2009 10:00 hours
Venue: Thames Valley Force HQ, Kidlington Hall,

1. Welcome

2. Apologies

3. Section Constitution

4. National Offshore Sailing Championship Rules


6. Close of Meeting



PSUK Sailing Section

2008 Annual General Meeting

10.00hrs 20th June 2009 Thames Valley Force HQ, Kidlington Hall



1. Welcome

2. Members Present and Apologies for Absence

3. Minutes of 2007 AGM

4. Matters Arising

5. Correspondence

6. Treasurers Report and Budget

7. Election of Office Bearers


9. Close of Meeting



Update: 10th February, 2009

Police Sport UK Sailing Section Annual General Meeting takes place on Friday, 20th February, 2009 in the Conference Hall at Thames Valley Police H.Q., Kidlington. Postcode = 0X5 2NX. The postponed EGM will also take place immediately prior to the AGM, starting promptly at 10am.

Agenda Items for the AGM should be sent in writing to Helen Neaverson to be received by Thursday, 13th February, 2009. Phone: 0115 9672225. Fax: 0115 9672224.

Notification of attendance should be sent by Wednesday, 18th February direct to Nichola O'Dowda, Chief Constable's Office, Thames Valley Police, Tel: 01865-846002 or Email: nichola.o'dowda@thamesvalley.pnn.police.uk .

Items for the EGM Agenda closed on Sunday, 8th Feb.

A number of items for the EGM agenda were received and, due to this meeting having been previously postponed until the 20th, the time for completing both meetings is now severely limited. The meetings will start promptly commencing at 10am.

The AGM Agenda will be available closer to the date and will appear on this page.

If there is anyone who wishes to suggest any changes to the Drafts please could they make them in writing so that they can be re-circulated for everyone's information? Closing date for these suggestions is Sunday 8th February 4pm sent to:
 Dc 2330 Helen Neaverson
Crash Investigation Unit
Rennie Hogg Road

Phone: 0115 9672225
Fax: 0115 9672224

Police Sport UK

Sailing Section

Extra-Ordinary General Meeting

Date/ Time: Friday, 20th February, 10am

Thames Valley Police H.Q., Kidlington

Mr. Neil Braithwaite, PSUK Administration Manager in the Chair

1. Welcome

2. Apologies

3. Section Constitution

4. National Offshore Sailing Championship Rules


6. Close of Meeting





1. The championships shall be known as the Police Sport UK National Offshore Sailing Championships (hereinafter called ‘The Championships’).

2. The Championships shall be arranged annually by a committee appointed by the host force (hereinafter called ‘The Organising Committee’), in liaison with the PSUK Sailing Section Committee (hereafter called the Sailing Committee).

3. The venue of The Championships shall be selected by The Organising Committee and shall be subject to ratification by the Sailing Committee.

4. The constitution of The Organising Committee shall be at the discretion of the host Force, which may co-opt non police members, or any local sailing club or association.

5. All participants in The Championships (hereinafter called Competitors) shall be regular or retired Police officers, or civilian personnel employed by any Police Force (who are members of their respective Sports Associations) affiliated to PSUK and shall be declared as such on the entry form for The Championships. There shall be no limit to the number of boats entered per Force.

6. All boats in The Championships shall be of a mono-hull design. Such boats will be of a type selected by The Organising Committee.

7. The Organising Committee shall be responsible for providing information on the charter firms who can supply suitable boats in the area of the event.

8. All boats entered in The Championships shall be insured against third party risks and racing risks. Evidence of such Insurance shall be produced if required.

9. An entry fee of an amount prescribed by The Organising Committee to cover the full costs of mounting The Championships shall be required to be paid in respect of each boat entered. Competitors shall be responsible for all personal expenses, charter fees and insurance incurred by them in relation to The Championship not covered by the entry fee.

10. Scoring for The Championship will be decided by the Organising Committee, subject to the conditions laid down by the sports governing body.

11. Racing will take place under the current International Yacht racing rules, RYA Prescriptions, The Notice of Race and The Sailing Instructions. Any Handicap System implemented shall be of a recognised handicap system. All boats will comply in respect of their fixtures, fittings and equipment as required by the class rules or handicap ratings. The Organising Committee may at any time during The Championship inspect any boat entered.

12. The Sailing Instructions for The Championships will be determined by The Organising Committee. A copy of the Sailing Instructions shall be provided to each entry prior to The Championships.

13. All boats racing in The Championships will be equipped to ORC Category 3, including a life raft with a stated carrying capacity of at least the number of crew. The boat will also be fitted with an inboard engine.

14. All participants shall wear personal buoyancy equipment whilst racing.

15. It shall be the responsibility of each skipper in the knowledge of his own skill and that of his or her crew, and the capabilities of the boat in the prevailing, or projected weather conditions, to decide whether to race, continue racing or retire.

16. Crew numbers, including the skipper shall be a minimum of 5 and a maximum of that permitted by the Handicap Certificate plus 1.


Draft Amendment December 2008


PSUK Sailing Section

Annual General Meeting 2009

Proposed new Constitution of PSUK Sailing


For some time the Sailing Section of PSUK has operated with a Chair, Secretary and Treasurer, and co-opted members from each of the organising committees of the current and following years Championship events. There have also been two sub-committees- one for Dinghy & Laser Section, the other being Offshore, each with a Chairperson and Secretary. It has now come to the office- bearers attention that this current structure does not comply with the management structure laid down by the parent body, Police Sport (UK).

Rule 13 of The Constitution & Rules of Police Sport (UK) state:-


a. Chair appointed by Council, Secretary, Treasurer and AGM
Representative elected by the Committee.

b. Second Council Representative appointed by Council.

c. A representative of each Region (to be the contact point for the Regional

d. Co-opted members.

e. Vice Presidents and Honorary Members

Rule 14 of The Constitution & Rules of Police Sport (UK) gives the powers of the Section Committee:-


a. To elect a Secretary, Treasurer and AGM Representative.

b. To meet at least once per year and to hold an open annual general
meeting for the sport.

c. To encourage the development of police sport within all affiliated forces.

d. To organise national Championships.

e. To select competitors for National and International representation.

f. To ensure compliance with Police Sport (UK) policy, competition rules
and the rules of the appropriate sport governing body.

This means that to continue as a part of PSUK our Section Constitution and Rules must be amended, and the following new Section Constitution is suggested.

PSUK Sailing Constitution (amended 2009)

Objects of PSUK Sailing Section

The Function of the Sailing Section of Police Sport (UK) shall be
• to encourage Police sailing within affiliated Forces,
• to select competitors for National or other Representation,
• to ensure compliance with Police Sport (UK) policy, Constitution and Rules,
• to amend or create Competition Rules if deemed appropriate, and ensure Rules of the appropriate sport governing body are followed.

Management of PSUK Sailing Section

The Police Sport (UK) (PSUK) Sailing Section, hereafter referred to as “the Section”, shall appoint a Committee which shall consist of a Chair appointed by PSUK Council, a Secretary and Treasurer who shall be elected by the members present at AGM. Also appointed to the Committee, should be a representative of each PSUK Region

Co-opted Members of the Section Committee may include of the Organisers of Dinghy and Offshore Championships for the current year and the next year. A member of the team selected to represent the Police Service in an appropriate Designated event may also be a co-opted member of the Committee. The committee may also co-opt any member of the constituent PSUK Forces if deemed necessary for the benefit of the Section. ( explanation: this last part to cover our Archivist/ webmaster Richard Sivers Northants Ret’d)

The Committee may appoint members of the Section to organise PSUK National or Regional events. (this to cover the fact that each force takes a turn at Organising PSUK National events instead of the Section Committee)

The Committee shall meet at least once per year, and hold an open Annual General Meeting, with a period of any Notice of meeting being at least 2 weeks, to allow items to be placed on the Agenda.


It shall be the role of the Treasurer to maintain accounts for the purpose of audit and presentation to the Section AGM, and operate a bank account with at least two signatories. The Treasurer should also present to the Section AGM a budget indicating disbursement of finance.

Minutes and Record Book

It shall be the role of the Secretary of the Section to maintain correct meetings minutes of all proceedings, and to submit details and results of all events promoted by the Section to PSUK Council.

If you require to download the three items above as separate Word files, click on the following:

EGM Agenda

AGM 2009 - Proposed new Constitution of PSUK Sailing

PSUK National Offshore Championship - DRAFT COMPETITION RULES